Admission to the BioFair@BioVisionAlexandria 2016

The BioFair@BioVisionAlexandria addresses publishers, companies, and organizations in the field of life sciences and related subjects.

• The Bibliotheca Alexandrina (BA) will lease out the booth space and provide exhibitors with tables, chairs and shelves upon request. Each exhibitor should provide his display stand and furniture according to his/her needs. Specific stands provided by your company should fit within the rented area.

• Posters are to be hung using pre-fabricated poster holders provided by your company.
• Select your booth space area from the provided floor plans. Confirmation of booth booking will be authorized upon submitting the full registration form and the receipt of full payment of the fees.
• The BA is not responsible for any theft or destruction of the exhibitors’ goods.
• After dismantling, the exhibitor must handover the booth and its accessories to the staff designated by the conference organizing committee.
• The exhibitor will be held responsible for any damage to or loss of the booth and/or loss of the accessories leased, in which case any fines will be paid before leaving the exhibition area.

 Booth Rental Fees

* Special booths are marked with dark red in the exhibition floor plan

 Booth Rental

• To select booths, click theFloor Plan - Choose your booth and click it.
• The special exhibition booth Area is in dark red.
• Fill out the Registration Form then click the “Submit” button.
• Method of payment details will appear upon completion of registration.

Registration Deadline 

• 1 February 2016 for e-payment (By that date, including the company abstract and logo in BiovisionAlexandria2016 printouts is not guaranteed).
• 25 February 2016 for wire transfer, cash or cheques.

Terms of Payment

• The booth rental fees are to be paid in one installment, following the guidelines which appear upon the completion of the registration form.
• Booth assignment will only be confirmed after full payment (within one week for e-payment and three weeks for wire transfer, cash, or cheque payment).

Mailing Address

Bibliotheca Alexandrina
P.O. Box 138, Chatby 21526, Alexandria,
EGYPT
To: Mrs. Marwa Abdelrassoul, Acting Head of Networks and Outreach Section, Center for Special Studies and Programs and Member of Organizing Committee,
BioVisionAlexandria 2016

BioFair Cancellation Policy 

 If the cancellation request is received:

• Before 1 March 2016, the BA will refund 75% of the rental fees.
• Between 1–15 March 2016, the BA will refund 50% of the rental cost.
• After 15 March 2016, there will be no refunds.

Cancellations by exhibitors must be made through registered mail addressed to the above mentioned address.

Refunding will be done using the same payment method used for registration.

Communication Facilities

The following facilities are available at the Conference Center:

• Telephone Lines
• Faxes
• Wi-Fi Coverage*

* Also available at the BA Plaza and other areas within the premises. 

Customs, Taxes and Duties / Forwarding Agent

The exhibitor should have his own forwarding agent, and shall be responsible for handling/paying any related expenses.
Kindly send us the Packing List attached with a copy of the airway bill. In addition include the custom value to the invoice. Shipment should be DDP (Duty Delivery Paid). Do not send your products in your name to the hotel; instead, ship them to consignee: Bibliotheca Alexandrina. Shipments, with the required documents, should be sent to the Bibliotheca Alexandrina before 20 March 2014.

Storage:

 No storage is available.

Exhibitors are not permitted to do the following:

• Gluing posters, or any such work that may have an effect on the general design of the place.
• Placing carpets or floor coverings in the Exhibition Halls.
• Drilling holes or inserting screws in the walls, ceilings and/or floors of the Exhibition Halls.
• Using or installing electrical connections. This will be the responsibility of BA allocated technicians. Please send your requirements ahead of time.
• Moving or changing their allocated locations.
• Using balloons filled with flammable or toxic gas.
• Bringing any external sound system.